The team took almost two weeks to hire a worker with almost entirely manual processes. With over 150 projects a year, the drain on resources was immense.
A study was developed to identify and workshop all pain points and sources of roadblocks. Customised software was created to address every step of the hiring process that could be subjected to automation.
Significant reductions in materials used, man hours spent and hiring times. The team has been freed to pursue non-repetitive work and be more productive.
Arygest works in the industrial piping sector. They routinely manage over 150 workers, and depending on the projects at hand, they hire people continuously. These are highly specialised workers, and the selection process is typically grueling. The construction, putting together and maintenance of industrial piping, following safety guidelines and regulations all over the world, is a highly technical and serious business. The right professionals must be in the right places.
And to ensure that, they needed help.
Arygest’s management team is composed of eight people. A lot of their time was spent on hiring. It was a boring, repetitive and stressful job, but they viewed it as necessary. They barely used software. Just a standard tool to deal with payroll. Anything else meant installing expensive add-ons that most of the time didn’t do much good.
They hired Untile to build something that would free this team to grow.
This whole process was being done mostly manually, with plenty of paper changing hands and hours being wasted. All the back-and-forth meant that it took them between two and three weeks from processing an application to signing a contract.
The job was:
A lot of that could be done by a machine. That would make the management team free to focus on the things that machines can’t do, such as figuring out how to make the company grow.
There is absolutely no reason for people to be sending job opening emails or contacts in person.
When you hire and dismiss a lot of people, legal documents need to be available ASAP.
EPIs (Personal Protection Equipment, or, in Portuguese, Equipamentos de Proteção Individual) are to be delivered to every worker in every site, depending on what’s needed. This was done via a paper form every single time. There’s no reason this shouldn’t be digital, automatic, and affixed to the contract from the get-go.
Candidates are perfectly capable of entering their information themselves.
As long as they’re competent, bringing people back for several jobs allows the company to skip a lot of steps while hiring. And building strong relationships with good workers is a plus too.
This was more than enough information to come up with an MVP for this product, as well as some improvements to be included further down the line.
The technologies we picked to develop this practical and functional app were Laravel, Mysql and React.
The first item on our list was gathering data. Everything that had to do with this process needed to be brought to us. That meant every computer file, every piece of paper, everything.
That’s how we concocted the user stories we needed, which then led to the user flows necessary for every functionality. This allowed us to have a macro view of the effort necessary to get this job done, and wireframes and prototypes soon followed.
Whenever we’re working on a project like this, testing is key. Whenever we felt we were getting somewhere, we made a point of testing our ideas directly with the people who would be using the software in the future. This testing, and the feedback it produced, allowed us to make surgical changes to our wireframes.
The project would be launched after a few months of development. The first few iterations were completed thanks to the Arygest team’s feedback, and we were off to the races.
Training the team to use the software was exceedingly quick. It took only a 30 minute-long training session, and a speedy learning curve. Soon, the whole process was being run by Untile’s software.
The hiring process no longer took two to three weeks. It was shortened to two to three days. And that’s to say nothing of the drastic reduction in labour hours for the team.
The investment Arygest made represented just three years of their standard software’s license, without factoring in any costly add-ons.
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